College of LAS « Illinois

The Office of the Provost has asked that your unit review its courses. The review has two parts which are explained below. All reports can be accessed at:

Submission Information

In order to allow for College and Campus review, all changes must be received in the College Office by Monday, September 15, 2014. Changes received prior to that date are greatly appreciated. Please send your changes via email attachment or campus mail to the address below.


Contact Amy Elli ( Address: 2090 Lincoln Hall, MC-448

388 Course Number

As you review the excel file you will notice course 388.  388 is a place holder course that campus has reserved in all subjects for Study Abroad credit. You will not need to review any information within the excel file for these courses.

Course Catalog Information

Review all course entries for each subject in your unit, paying close attention to course titles, prerequisites, hours and descriptions. Editorial changes (i.e. grammar, replacement of omitted words, spelling corrections, removal of deleted course numbers) should be made on the PDF copy using RED ink.

Please pay particular attention to courses that should be repeatable. If the course is repeatable, ensure that the course description states, “May Be Repeated” or a similar variation. If it does not, please submit a course revision form.

Any changes to the basic course information that are NOT editorial in nature will require a Course Revision Form. If you are submitting a course revision form for a course that is crosslisted, please remember that approval is needed from ALL non-controlling department(s) AND colleges. Those approvals should be obtained via email before submitting the Course Revision Form to LAS.

Course Grade Modes, Cross-Listed Courses, and Repeatability Codes

The excel sheet for your unit is divided into 3 tabs, each explained below:

Tab 1: Review all grade modes to ensure the default grade mode is still appropriate. Please pay particular attention to the following:

  • S/U grading (coded as U) is still appropriate for the course;
  • Zero credit hour courses use S/U grading. (Zero credit hour courses should not use standard letter grade mode (coded as S));
  • DFR (deferred) grading is still appropriate for the course (coded as J, I, or K);
  • If a course needs to be approved for the use of DFR, please submit a Course Revision Form.

Please refer to the Student Code Article 3 Part 1 for detailed information regarding the use of grade modes. A key to grade modes can be found on the Office of the Registrar site.

Tab 2: Review all cross-list setups for your department. The crosslist tab lists courses your unit controls that are crosslisted with other units. Some units do not have any courses listed in the crosslist tab.

Identify cross-list(s) that need to be changed, or discontinued. To drop a cross-list, submit a Course Revision Form. Approval is needed from ALL non-controlling department(s) AND colleges. Those approvals should be obtained via email before submitting the Course Revision Form to LAS.

Tab 3: Review the repeatability codes for your courses. Code definitions are below. Some units do not have any courses listed in the repeat tab.

A course for which repeatability approval is sought must be matched to only one of the six permissible categories, i.e., choose the "best fit." For each category below, representative examples and keywords are given to guide selection:

  • 1H = Honors- any Honors-designated course, seminar, etc.
  • 1M = Subject Mastery/Skill Proficiency- developing or improving mental and/or physical ability in areas such as art, communication, language, writing, leadership, life skills, motor skills, the performing arts (dance, music, theater), laboratory practice, medical/vet-med training
  • 1N = Individualized Instruction- one-on-one teaching involving established subject matter, typical of courses titled Independent Study or Individual Study
  • 1R = Research or Ongoing Study- guided group or individual research, investigations, projects, studies, problem-solving, etc. in new, developing, or emerging areas
  • 1S = Special Topics, Seminars- trial or nonpermanent subject offerings of current, developing, or emerging topics to augment existing courses; colloquia, discussion groups, seminars, etc. with student, faculty, visitor, and/or outside presenters/participants
  • 1X = Applied Experiences- internships, practicums, apprenticeships, study abroad, field trips, service learning, outreach, etc.