English and Creative Writing Convocation
4:30 p.m. Saturday, May 13, 2017
Smith Memorial Hall
805 S. Mathews Ave., Urbana
Students graduating with degrees in English or Creative Writing are invited to participate in a special convocation ceremony hosted by the Department of English.
This ceremony is only for students who earned degrees in August or December 2016 and did not participate in the LAS Winter Convocation, or who are on the May 2017 pending degree list. BA, MA, and MFA candidates who are planning for an August 2017 degree are invited to participate provided they are within 13 hours of completion; PhD students must be on the May degree list in order to participate in the ceremony and be hooded, unless special permission has been granted.
Degree candidates will be sent more detailed information in March regarding registration and participation.
Registration will open March 8 and close April 12. After that date, you can indicate your desire to participate by emailing us. Please be aware that if you contact us after the registration period has closed, we cannot guarantee the availability of tickets or that your name will appear in the program.
Instructions for graduates
Please read these instructions carefully to ensure your graduation day goes smoothly.
Each registered participant may request up to five tickets, which are provided at no charge. All guests, including infants, must present a ticket to attend the ceremony. Further information about ticket distribution will be emailed to students who have registered for the ceremony.
For full details about renting, purchasing, picking up and returning academic attire, please see the campus' commencement website.
Personalized graduation announcements may be purchased through the Illini Union Bookstore, 809 S. Wright St., Champaign, or from Herff-Jones. Announcements are also available through local bookstores and copy shops.
Smith Memorial Hall
805 S. Mathews Ave. (south end of the Quad)
Urbana, IL 61801
Seating begins one hour prior to the convocation and is not reserved.
If family members or guests require special assistance, please email the convocation coordinator Anna Ivy by no later than May 8 to make arrangements. You will also want to advise your guests about parking, as no lots are adjacent to Smith Memorial Hall.
Students are required to report to the first floor (Quad side) of the English Building no later than 3:30 p.m.
The convocation will begin with a procession of faculty and graduating students in academic regalia. Your name will be read as you cross the stage to receive your diploma cover. There is a brief address to graduates and guests and, finally, a recession to the lobby. The ceremony lasts approximately one hour.
A professional photographer, GradImages, will take pictures of you as you receive your diploma cover from a dean of the college. If you wish, you may fill out your contact information on the pre-event registration form. If you have any questions about the photography service, please contact the GradImages’ customer service department at (800) 261-2576 or by email.
Because it is not possible to process grades and prepare degree lists by the day of the commencement, diplomas will be mailed approximately six weeks after graduation.
Please go into the UI Integrate Self-Service application and enter or update "Diploma Address," which is the address the University will use for mailing your diploma.
- If the diploma is returned to the Office of Admissions and Records, you will be responsible for providing the correct address and paying for any forwarding mail charges, as well as a processing fee.
- If your diploma is not returned to the Office of Admissions and Records, you will be responsible for providing the correct address and paying for the cost of the replacement diploma.
An email from the Office of the Registrar will be sent to all potential graduates about three weeks before commencement asking them to verify their name and address and make corrections if necessary.
If you have any questions, please contact convocation coordinator Anna Ivy.
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