College of LAS « Illinois

Additional instructions for Winter Convocation

Eligibility | Where to obtain tickets | Ordering your regalia | Graduation announcements | Driving directions | Special assistance | Day of the ceremony | Photographs | Obtaining your diploma | Questions

Please read these instructions carefully to ensure that your graduation day goes smoothly.

Eligibility

If you are receiving either your undergraduate degree from the College of Liberal Arts and Sciences during the summer or fall terms or your graduate degree from a unit affiliated with LAS, you are invited to attend Winter Convocation. If you do not wish to participate in the winter ceremony, you may participate in the spring ceremonies. The Office of the Chancellor will send information for the May ceremonies to your local address on file in February directing you to go to commencement.illinois.edu.

Where to obtain tickets

Each registered participant will receive four tickets, which are provided at no charge. You will be able to pick up these tickets from 11 a.m. to 2 p.m. Thursday, Dec. 14 in 1000 Lincoln Hall. Extra tickets will also be distributed at that time on a first-come, first-served basis.

If you reside outside of the Champaign-Urbana area, please indicate this in the comment section of the registration form. Your information and tickets will be mailed to you. All guests, regardless of age, need a ticket. Degree candidates do not need tickets.

Ordering your regalia

Regalia is required for you to participate in the ceremony. Rent your cap and gown online at Herff-Jones from Monday, October 4, 2017 through 10:59 p.m. CST on Wednesday, Nov. 22, 2017. Late orders will be accepted from November 23 through 10:59 p.m. CST on Dec. 2, 2017. Late orders will incur a $20 late fee. If you'd like to have your regalia shipped to you (U.S. addresses only), you must order by 10:59 p.m. Nov. 13. A shipping fee will apply.

Students who miss the Dec. 2 deadline will need to go to the distribution between 10 a.m. and 3 p.m. Dec. 20 at the Illini Union Bookstore to place an order. A $20 late fee will apply. There is no guarantee that regalia will be available, but they will do their best to accommodate you. Payment is due when you pick up the regalia. Only check or cash is accepted. The ceremony tassel (and stole and cap for undergraduates) is yours to keep.

Rental costs:

  • $53 bachelor’s cap, gown, stole, and tassel
  • $60 master’s cap, gown, hood, and tassel
  • $81 doctor’s cap, gown, hood, and tassel

Pick up your regalia on:

  • 10 a.m.-3 p.m. Wednesday, December 20, 2017, Illini Union Bookstore, Author's Corner
  • 10 a.m.-3 p.m. Thursday, December 21, 2017, Illini Union Bookstore, Author's Corner
  • 10 a.m.-3 p.m. Friday, December 22, 2017, Illini Union Bookstore, Author's Corner

Regalia is returned at the Krannert Center for the Performing Arts Studio Theatre immediately following the ceremony.

Graduation announcements

Personalized graduation announcements may be purchased through the Illini Union Bookstore, 809 S. Wright St., Champaign, or from Herff-Jones. Announcements are also available through local bookstores and copy shops.

Driving directions

Krannert Center for the Performing Arts, Foellinger Great Hall
500 S. Goodwin Ave.
Urbana, IL 61801
(217) 333-6700

Special assistance/seating for guests

If family members or guests require special assistance, please contact Krannert Center's Patron Services at (217) 333-9716 no later than two days before the ceremony for information on parking locations, special seating, and accessible entrances.

Day of the ceremony

Students are asked to report at 9:15 a.m. the day of the ceremony to Level 2 of Krannert Center.

The LAS Winter Convocation will begin with a procession of faculty and graduating students in academic regalia. Your name will be read as you cross the stage to receive your diploma cover. There is a brief address to graduates and guests, and finally, a recession to the lobby. The ceremony is approximately an hour and fifteen minutes in length.

Photographs

A professional photographer, GradImages®, will take pictures of you as you receive your diploma cover from the dean of the college.

Previous years' photos are available to view and order by visiting www.gradimages.com. Simply enter your last name and use "University of Illinois" as your school name. Then, select your graduation year from the dropdown menu. Once you see your name, click on the link to view your photos. If you need additional help to locate your photos, call GradImages’ customer service department at (800) 261-2576 or email giservice@gradimages.net

Obtaining Your diploma

Because it is not possible to process grades and prepare degree lists by the day of the convocation, diplomas will be mailed to graduates sometime in mid-February.

Please go into the UI Integrate Self-Service application and enter or update Diploma Address, which is the address the University will use for mailing your diploma.

  • If the diploma is returned to the Office of the Registrar, you will be responsible for providing the correct address and paying for any forwarding mail charges, as well as a processing fee.
  • If your diploma is not returned to the Office of the Registrar, you will be responsible for providing the correct address and paying for the cost of the replacement diploma.

Name changes may be made in person at the appropriate office. For additional questions, contact Registration Services.

An email from the Office of the Registrar will be sent to all potential graduates approximately three weeks before convocation asking them to verify their name and address and make corrections if necessary.

Questions

If you have any questions, please email las-grad@illinois.edu.