College of LAS « Illinois

Information on the LAS Hiring Approval Process

PreSearch Information- Faculty

Overview of Search Procedures- Faculty

Summary Narrative

Tenure Process

  • Requests for Faculty appointments with tenure are processed via HireTouch
  • Review Provost Communication 9 for full information
  • Submit the HT workflow to Paula Hays (College/Unit approver)

Target of Opportunity Program (TOP)

Search Information- Academic Professional Positions

Search Information- Exempt Civil Service Positions

Search Information- Non-exempt Civil Service Positions

Staff (Academic Professional and Civil Service) promotions begin with the unit creating a Job Description Only workflow in HireTouch. Once the job description is classified, the unit will be asked to create the appropriate promotion request workflow (Academic Professional Appointment Change OR Civil Service Reclassification), attach the approved Job Description and complete the required forms. During this transition period, please fill out the Job Description workflow via HireTouch and upload a justification (using this form) so the College can review the request. A staff job description template can be found here.

For Specialized Faculty promotions, the Faculty and Other Academic Appointment Change form is used to request a promotion from Instructor/Lecturer to Senior Instructor/Senior Lecturer. Submit requests via HireTouch. Please use this document to collect all the information needed to submit the request.

Promotions of Teaching/Clinical/Research Professors involve the submission of a dossier- review Provost Communication 26. Units must review the LAS Executive Committee Policy for Appointment or Promotion for Speciailized Faculty for information on promotion timelines and deadlines to submit paperwork to LAS Office of the Dean. Submit dossiers to

Multi Year Contract requests (Provost Com 17) for Specialized Faculty are submitted to Amy Elli with the following information:

  • Employee Name
  • UIN
  • Current Title (and Proposed Title if Specialized Faculty member has been submitted for a promotion)
  • Percent time of appointment
  • Appointing Unit
  • Proposed dates of MYC
  • Proposed Annual Salary (on initial date of MYC)
  • Justification for awarding a multi year contract (to include the courses to be taught and unit need)
  • Confirmation of funding for the duration of the initial contract period

Administrative Positions for faculty, such as 0% Associate/Assistant Head or Director of Graduate Studies, may require specific HireTouch paperwork. Please review the LAS Overview on Administrative Positions.

The Search Waiver is most commonly used to fill an urgent unit teaching need that cannot be addressed through the normal search process (example- increased enrollment at the beginning of the semester; the scheduled instructor/faculty member/TA has informed the unit a few weeks before classes begin that they cannot teach). Search Waivers also require an HRF. Please review the LAS Search Waiver Overview document for step-by-step instructions on submitting and processing waivers.

Submit the Search Waiver Form via email to before beginning any workflow in HireTouch.

The College of LAS HR office will not require units to submit Academic Hourly job descriptions or Academic Hourly Forms to LAS for review. Please choose a departmental approver for the College approval line. We do expect that all departments use academic hourly positions for temporary or intermittent appointments.

AHR information on academic hourly appointments

Office of Diversity information on academic hourly appointments (page 51)

Campus processing information-